The Many Benefits of Color-Coding Label

Color is an important influence on our choices. From an individual’s stylistic preferences to major purchasing decisions, color informs consciously and subconsciously our choices. According to one study, 85% of shoppers indicated that color was a primary reason for why they buy a particular product, and in general, color draws our attention to specific items and ideas. Color's ability to influence our thought processes can also make it a valuable organizational tool. From education to medicine to manufacturing, color coding is used to keep processes running smoothly. If you're looking to improve the efficiency of your project or business, here are just a few of the beneficial ways color-coding can streamline your processes:

  • Clarify Steps in a Process


Color coding can help workers and learners recognize and internalize distinct steps in a series of tasks. On a manufacturing line, colored tape can separate sections of the work floor into different stages of assembly. In a classroom, color coding the steps of a math equation can help students remember how to reach a complex solution.


  • Encourage Safety

In a variety of work environments, such as health care and food prep, contamination can lead to serious safety breaches. Color coding workstations and materials can prevent dangerous germs from spreading and debris from befouling products . A restaurant might use color-coding dot stickers to indicate which cutting boards are for vegetables and meats. A hospital might adopt the British method of separating cleaning supplies by application, using color-code labels to ensure separate tools are used to clean restrooms and examination rooms.


  • Organize Materials

Colorful labels can separate equipment in manufacturing, or teach kids to put art supplies in one basket, and blocks in another. Rather than having a jumble of different items, matching the color of the sticker with the color of the item's container can save headaches. Colored stickers can even help stores manage inventory by expiration date or clearance sales.


  • Revolutionize Scheduling and Communication

Using colored dot stickers to label company memos allows managers in all departments separate important and urgent documents from everyday messages. Color coding dot stickers can even help ensure every line is signed or initialed properly in long documents. Finally, a company calendar might be more effective with small colored dot stickers highlighting important events or marking vacations, sick days, and more. The applications for color coding stickers are endless. Use color to brighten up your days and to help your business or project be a little more efficient.

How A Color Coded Filing System Works

Are you wondering how color coded filing works?

Color coded filing systems assign colored labels to certain key letters or numbers of the file folder name. Assigning colors to key letters or numbers creates blocks of color or color bars when like numbered or lettered file folders are organized next to one another in your filing equipment. When file folders are accidentally placed in the wrong area of the filing system, these color bars are interrupted by a color that doesn't match making the misplaced file folders obvious. Some of the benefits of color coded filing systems are:

  • Color coded filing allows you to find files quicker. Your mind associates to colors much quicker than black on white name labels. Color coded filing systems allow you get to the desired area of the filing system very quickly.
  • Color coded filing saves time. Reducing misplaced files with color coded filing and accessing information faster makes personnel more productive.
  • Color coded filing improves attitudes. Searching for misplaced files is frustrating and can produce negative attitudes towards filing, providing well organized file systems will improve the attitudes of workers.

Color Coded Filing For Fast Accurate Filing And Retrieval

Records manager studies show that 80% of the cost of filing is in people time. Time spent searching for misplaced files is the largest cost associated with filing, not the cost of filing equipment or filing supplies but people time. Color coded labeling increases the accuracy of filing making files easy to find when you need them. Southwest Solutions Group® has been helping businesses improve their filing systems since 1969. Organizing file folders with color coded file labels makes your operation more efficient and productive. Files can be organized using color coded labels in numerous ways including alphabetically, numerically, or in terminal digit.

All Types Of Color Coded Filing Equipment And Services

We offer all types of color coded filing equipment and services including consultation, file conversions, and scanning services. Some of our filing services include:

  • Consultation a
    nd feasibility studies
  • Filing equipment and supplies
  • Automated file labeling print systems
  • File conversions
  • Project management
  • Records retention schedules and compliance
  • Document scanning services
  • Barcode and RFID file tracking
  • File folder and equipment moves
  • Purging files and document destruction

Color Coded Filing Planning And Design Assistance

Crystal-code Group's team of information management specialists have the experience and knowledge to help you design or improve your filing system.

With 38 colors to choose from, we think we have something to suit everybody, except perhaps Quentin from Qatar or Laertes from Liechtenstein. In our Standard color line-up, there are the usual suspects: white, black, red, green, orange, yellow and light blue. These are a good starting point for organizing your business. If you want to add some flair and show how versed you are in